Owners with 10–100 units
Your vacancy problem is a scheduling problem.
Pear NYC runs leasing for New York City portfolios between ten and a hundred units. At that size the issue is rarely any single apartment — it is turns that slip, units marketed late, and a rent roll where four are quietly empty at once. We lease against your expiry calendar and report on it weekly.
What's actually at stake
At your size, a point of vacancy is a real number
On a 40-unit portfolio averaging $3,800, one point of annual vacancy is roughly $18,000 of rent. Two weeks of avoidable delay on ten turns a year is about $17,500. These are not rounding errors, and they are almost entirely a function of how organized the leasing is — not how good the market is.
The complication is that most portfolios are mixed. If part of your stack is rent-stabilized, the Rent Guidelines Board's 0% renewal increase for October 2026 through September 2027 means those units have no rent headroom at all next year. On the stabilized side speed is the only lever we can pull for you: with no rent headroom, every day a turned unit sits empty is money that cannot be made back later in the year.
So the portfolio splits into two different jobs. Free-market units are a pricing and positioning problem. Stabilized units are a scheduling and relationship problem. Most leasing arrangements treat them identically, which is why the stabilized side quietly underperforms.
Rent Guidelines Board increase on stabilized renewals, Oct 2026 – Sep 2027
NYC Rent Guidelines Board, Adopted June 25, 2026
What we do for you
Specifically, for owners with 10–100 units
A turnover calendar, not a queue of emergencies
We work off your lease expiry schedule and start marketing before the unit is empty. Pre-leasing an occupied unit at 30 days out is the cheapest week of rent you will ever recover.
Capacity for the weeks when three units land at once
Expiries bunch. We staff against your calendar so a week with three turns in it gets three agents' worth of showings, rather than the third unit waiting its turn behind the first two.
Pricing set per unit line, reviewed weekly
Line pricing across your stack rather than one number per building, with a weekly review against what is actually signing. When a line stops moving we tell you and recommend the adjustment.
One weekly report, on the metrics that matter
Traffic, showings, applications, signed leases, days on market and where each unit sits against its target rent. Sent the same day every week so it can go straight into your own reporting.
One named point of contact for the whole portfolio
Not whichever agent picked up. Someone who knows your buildings, your standards and which super has the keys, and who is accountable when a turn slips.
Compliance standardized across every unit
The same compliant listing language, the same itemized fee disclosure, the same three-year retention file for every lease across the portfolio — so an audit is a search, not an excavation.
Straight answers
Questions we get from owners with 10–100 units
How much does a point of vacancy cost on a NYC portfolio?
Multiply your average monthly rent by unit count, then by 0.12 for each point of annual vacancy. On a 40-unit portfolio at $3,800 average rent, one point is about $18,000 a year and one week of empty time across ten annual turns is about $8,800. Our calculator will run your specific numbers.
Can you work off our lease expiry schedule rather than unit by unit?
That is how we prefer to work at this size. Send us the expiry profile and we plan the year backwards from it — which turns are predictable, which units look likely to vacate, and where two or three land in the same week and need staffing. A rolling schedule of known turns is a fundamentally easier problem than ten unrelated emergencies, and it produces better days-on-market for you.
How does the FARE Act affect a mixed stabilized and free-market portfolio?
It splits your portfolio into two different economic problems. On free-market units you can adjust the rent — owners passed through about 1.1% on average in the first year. On rent-stabilized units you cannot, and with the RGB at 0% for 2026–27 there is no headroom at all.
The practical consequence is that stabilized units live or die on retention and speed. Retention is a management function and not ours — if you want it run properly, it belongs with whoever manages the building. Speed on the turns that do happen is ours, and on stabilized stock we treat it as the priority for exactly this reason.
We already have a leasing agent. When is it worth switching?
Look at days on market across your last four turns, not the one you remember. The Manhattan and Brooklyn signed-lease median is 36–37 days (Douglas Elliman / Miller Samuel, June 2026). A portfolio running consistently longer than that is losing a point of annual vacancy or more, and on ten to a hundred units that compounds quietly across a rent roll rather than showing up as one bad month.
The other two tests are whether marketing starts before the unit is empty or only once the keys are back, and whether your agent can produce the FARE Act disclosure and retention file for a unit you name at random. If turns begin late and the file cannot be produced, the problem is not one slow apartment.
Switching mid-schedule is normal. We can take the expiry calendar as it stands and start on the next tranche rather than asking you to move everything at once.
Do you work alongside our existing property manager?
Frequently. We handle leasing and the manager handles operations, with a clear split on who touches the tenant and when. If you would rather have both under one roof, our affiliate Yak Management does NYC property management and we can introduce you.
What reporting do we get?
A weekly summary per unit: inquiries, showings booked and held, applications received, approvals, signed leases, current days on market, and asking rent against the original target. Monthly, a rolled up view of days-to-lease and net effective rent by line so you can see whether the portfolio is trending.
Next step
Send us your expiry schedule
Give us the unit count, the borough and roughly when leases roll. We will come back with a leasing plan for the next two quarters and what we think it does to your vacancy line.